PURPOSE: To assist the Payroll Manager with coordinating the day to day operation of Payroll and provide technical and analytical support to the Payroll function for Novo Nordisk Inc. and other Novo Nordisk affiliates such as NNIRC.
This position will lead the team during payroll processing and be responsible for Payroll transmission as required and also requires strong analytical skills, with multi-state tax experience; strong attention to detail, fast and accurate data entry skills, and the ability to assist with keeping the entire function in focus.
RELATIONSHIPS: Reports to the Payroll Manager and interacts with all levels of internal and external customers on a regular basis.
Internally leads other payroll team staff members through regular payroll processing and externally with ADP, Ernst & Young, Aires, Mercer, etc. Assists with training of other payroll personnel as needed.
ESSENTIAL FUNCTIONS: ® Leads other payroll team staff members through Bi-weekly Payroll Processing
Regularly runs change data information files from HRIS System (SAP) including IDOC and Employee Reference File
Regularly runs ADP Connection to link change data to Payroll System as needed
Audits New Hire change data linked to Payroll System prior to Payroll Transmission and any additional special codings required
Reviews Preview Pay Registers totals and detail for accuracy, makes final changes prior to finalizing last transmissions
Reviews Pay Registers totals and detail for accuracy after payroll as been processed® Process Payroll Journal Entries
Regularly runs ADPGL and prepares/reconciles bi-weekly Journal Entry FB01 files for review/approval and then processing by Finance Department to the General Ledger
Oversees the completion of the Payroll Journal Entry Reconciliation Spreadsheet and reconciles to the FB01 Upload File® Addresses all complex tax issues and responds to Federal, State and Local Tax Inquiries as needed, creates ADP Cases and advises Payroll Manager of any issue requiring further escalation.
® Processes/Pays all Novo Nordisk Inc employees including Executive Team members and all Associate Vice Presidents® Processes/Pays Shadow Payroll for all US Expatriated employees® Processes/Pays all incoming Expatriates from other countries® Leads Team and prepares requested data for various internal and external audits such as Sarbanes/Oxley, 401K, Workers Compensation, Federal, State and local Tax Agencies, etc.® Responds to various requests for payroll reports and data from all internal and external sources OTHER RESPONSIBILITES:
Leads team on complex Multi-Jurisdictional (Multi-J) Changes
Processes all Severance Payments associated with client group and assists team members with process through General Ledger posting
Processes all Home-office and one-time Bonus Payments
Prepares various Special Calculations such as terminations, new hires, salary changes, etc. for all Novo Nordisk employees via ADP CheckMate
Fourth level iPayStatements Website Administrative support as needed
Responds to escalated ADP WGPS Garnishment issues through resolution
Tracks Payroll Department Budget Spending by monthly reconciling to General Ledger
Assists with preparation of semi-annual Budget Draft for Vacation Banking, Workers Compensation and Payroll Service Fees and includes data entry to the Global Financial Planning System (GFP).
Assists with Sarbanes-Oxley Compliance through Payroll Checklist upkeep and Key Controls follow-through
Investigate and resolve all complex, fourth level HRES payroll issues or discrepancies.
Track and follow through to problem resolution with informed, prompt and courteous demeanor.
Create ADP case setup as needed.
Advise Payroll Manager of any issues that require further escalation.
Coordinates/Leads day to day Year-end process through W-2 distribution
Creates/Runs reports from ADP Reports as requested.
Performs special projects as needed
Serves as backup to TALX The Work Number Website Manager KEY SUCCESS FACTORS: EDUCATION, EXPERIENCE, KNOWLEDGE AND SKILLS
BA/BS or equivalent experience required.
Certified Payroll Professional (CPP) designation preferred or Fundamental Payroll Certification (FPC) designation required.
Minimum of 6 years of multi-state payroll and systems experience which includes working knowledge of Fair Labor Standards Act (FLSA), Employee Retirement Income Security Act (ERISA) as well as all Federal, State and Local tax laws.
Human Resources experience is a plus.
Minimum 4 years ADP PCPW system experience in a multi-state environment.
Minimum 2 years ADP Connection experience.
Minimum 2 years of ADP Multi-Jurisdiction feature experience.
Minimum 1 year of payroll coordinating/leading staff experience.
ADP PayForce system experience is a plus.
KEY SUCCESS FACTORS: COMPETENCIES
Positive attitude and strong customer focus.
Quick thinker; Uses sound judgment.
Excellent oral and written communication clear and concise; uses good grammar.
Ability to maintain highest level of confidentiality.
Self starter and independent problem solver.
Able to anticipate next steps
Strong organizational/planning skills.
Experience with Microsoft Outlook or similar email system required.
Intermediate Excel skills required.
Intermediate Word and PowerPoint skills required.
Intermediate Access skills required.
Knowledge of federal/state tax/labor laws required.
Knowledge of Sarbanes/Oxley compliance required.
Payroll Analyst Job in Princeton, NJ